On the day of the appointment, you must come to the Consulate General in person with the minor (we must see the minor to certify the photo and, for those who are 12 years old or older, take their fingerprints) and the following documentation:
1. A valid passport of both the minor’s and the parents’;
2. Photocopy of pages 2, 3, 4, 5 of the child’s and parents’ passport;
3. Two photographs ICAO (please see here);
4. Passport application form for minors (link), completed and signed by the parents at the Consulate. If one of the parents cannot appear in person and is a EU citizen, they can simply send the consent form (link) by email, with a copy of their passport including the signature page, to consolare.hongkong@esteri.it; Non-EU parents, on the other hand, must come to the Consulate General in person so that their signature on the consent form may be certified.
All forms are available on the Forms page
On page 5 of new electronic passports issued to minors, at the request of the parents, the Consulate General can add their names so that the minor can travel with one or both of them.
If the parents’ names are not present, on request, the Consulate General can add them manually, to avoid any kind of problems at the border.
Alternatively, parents (or the parent leaving alone with the child) may travel with the child’s birth certificate.
IF YOU WISH TO LODGE AN APPLICATION FOR YOUR CHILD’S FIRST PASSPORT, please be informed that you must first request the registration of the child’s birth certificate (see section Vital Records).
Accompanying declaration for children under 14
On 4 June 2014 new regulations aimed at ensuring greater protection for minors came into force requiring that an accompanying declaration be signed should the minor be under 14 years of age and travel alone with a third party.
This declaration may be valid for one or more journeys from the country of residence of the minor for a maximum period of six months. Parents or tutors may indicate a maximum of two people who will be responsible for the minor during this specified period of time.
Parents can apply for this declaration at the counter by bringing the application form (link) together with a copy of the travel ticket, of the passports of the accompanying person/s’, the minor’s and the parents’. In the event that one of the two parents is unable to come in person, if they are EU citizens, they may send a copy of the passport, including the signature page, via e-mail to consolare.hongkong@esteri.it. Non-EU citizens need to apply in person.